Kansai Gaidai accepts applications through its online application site K-GENESYS only. The following are the procedures to obtain access to K-GENESYS.
Students applying directly to Kansai Gaidai as independent students must send an e-mail message to firstname.lastname@example.org to obtain a user ID and a password. The inquiry message must contain:
|1||Name (Family Name, Given Name)|
|2||Name of Home Institution|
|3||Address of Home Institution (City, Country)|
|5||Semester for which an applicant wishes to apply|
|6||Duration of study (one semester or one year)|
Students applying through one of our affiliated institutions must contact the exchange coordinators of their respective home institutions to obtain the necessary information. User ID's and passwords will be issued to students upon receipt of the nomination message from their home institutions.
Since positions in the program are often completely filled by qualified students prior to the deadline date, making competition extremely fierce as the deadline approaches, we strongly advise early submission of all completed materials. Please observe deadlines.
Application documents must be received by the Center for International Education during the following period:
|For Fall Enrollment:||January 10 - May 15|
|For Spring Enrollment:||August 1 - November 1|
Complete instructions on the required documents are available at the K-GENESYS site. Since the required documents are somewhat different depending upon the status of application, it is strongly advised that students read the online instructions before preparing any documents.
The following are brief explanations of the necessary documents.
Application for Admission (available only online)
This form must be completed online and submitted. The form should also be printed and mailed to the Center for International Education. The printed version must bear the applicant's signature.
Transcripts should be from all universities/colleges attended.
Two Letters of Recommendation (Forms to be downloaded from K-GENESYS)
Two letters should be from former or present instructors or academic advisors of college level institutions. When it is deemed necessary by the Admissions Committee, additional recommendation letters may be required. These letters must be sent directly from the persons who write them. Applications are sometimes denied due to late arrival of recommendation letters. It is the applicant's responsibility to check on K-GENESYS if all two letters of recommendation have been received prior to the deadline date.
Japanese Instructor's Reference Form (Form to be downloaded from K-GENESYS)
Students who have taken any Japanese language courses are required to submit this form. The information contained in this form will be used for better organizing the Japanese language courses. This form can be counted as one of the letters of recommendation.
Essay (Statement of Purpose)
Medical Information Form (Form to be downloaded from K-GENESYS)
To be completed by the applicant and a physician.
Confidential Financial Questionnaire (Form to be downloaded from K-GENESYS)*
Four Identification Photographs
Due to the new residency management system launched in July 2012 in Japan, the number of required identification photos for application has been reduced from 10 to 4. [Update: March, 2012]
- The photos should have been taken recently and must show the whole face and head features.
- The photos must be passport-type identification photos with full face and neutral background.
- The size must be 3.5 cm x 4.5 cm or 1.4 inches x1.8 inches.
- These need to be originals and printed on standard photographic paper. Color-copied or ink-jet printed photos are not acceptable.
- No snapshots are accepted.
A non-refundable application fee of US$50*
Certificate of English Proficiency
Applicants whose native language is not English are required to submit evidence of their English proficiency (e.g. their TOEFL score)
A copy of passport (if available at the time of application)
The information must include: name, photo, passport number, date of issue, visa(s) granted for any previous trips to Japan.
SCREENING & ADMISSION NOTIFICATION
Admission decisions will be notified on a rolling basis.
Applicants whose documents arrive between January 10 and March 15 will be notified of the screening results by April 15. Applicants whose documents arrive between March 16 and May 15 will be notified within three weeks of the arrival of their documents.
Applicants whose documents arrive between August 1 and September 15 will be notified of the screening results by October 1. Applicants whose documents arrive between September 16 and November 1 will be notified within three weeks of the arrival of their documents.
Successful applicants will receive an admission notice containing the following documents via e-mail:
URL of the Admission Site
CONFIRMATION Of PARTICIPATION:
As soon as you receive the e-mail admission notification, you should then access K-GENESYS to confirm participation by completing the following online forms:
Arrival Information Form
If you are applying independently, you must submit
Admission Fee of US$50* and Enrollment Confirmation Deposit of US$200* (both of which are non-refundable) This deposit will be credited to your first semester tuition at Kansai Gaidai.
Failure to complete this process within the specified period may result in automatic cancellation of admission. Your admission status can be confirmed via K-GENESYS.
*waived for students from our affiliated institutions