Notification of Place of Residence
[SHOULD BE COMPLETED WITHIN TWO WEEKS OF ARRIVAL IN JAPAN]
All foreign residents in Japan are required to register their residence address with the local authorities within 14 days of arrival. Or, a fine of JPY50,000 will be imposed.
Please visit the city hall of your residence with the residence card which you got at a port of entry to notify your address.
Students who did not obtain their residence card upon your arrival and their passport states "Residence card will be issued at a later date" are also required to visit the city hall of your residence and notify their place of residence. In this case, the residence card will be issued after they have completed the above procedures.
After you complete the above procedures, students are required to submit the copy of their residence card to the CIE Office.
IMMIGRATION
Student Visa & Certificate of Eligibility
All of our program participants should hold a "Student visa". Please make sure that you use the Student visa to enter Japan.
Your Certificate of Eligibility will be removed from your passport when you go through immigration upon arrival in Japan. If your Certificate of Eligibility is not taken by the immigration officer, please bring it to the CIE office during the orientation period so that we will be able to contact the local immigration office on your behalf.
Special Re-entry Permission (みなし再入国許可)
If students in Japan wish to temporarily leave and return Japan within 1 year (or until the date of expiration of your residence card), they can re-enter Japan with their current status of residence.
For more information, please refer to the URL below:
URL:https://www.moj.go.jp/isa/content/930002122.pdf
Part-Time Employment
Under Japanese immigration laws, those who enter Japan with the status of "Student" may not undertake any part-time employment unless they are granted special permission (Shikakugai Katsudou 資格外活動許可) from the Japanese immigration authorities.
Kansai Gaidai regulations stipulate that students participating in our homestay program or/and those who has been in our program less than three months are not allowed to engage in any part-time employment. Therefore, students are strongly advised to make careful budgetary plans so as NOT to count on income from part-time employment
INSURANCE
Medical Insurance
All Asian Studies Program participants must be covered by an insurance policy that is valid for the entire period of stay in Japan.
Japanese National Health Insurance (Mandatory)
Non-Japanese residents with residence cards who will stay more than 3 months are required to join Japanese National Health Insurance.
This insurance is sponsored by the local government of a student's residence. Since the premium is based on the student's income in Japan in the previous year, most students in our program should be eligible for the "Standard Legally Reduced Amount" which reduces premiums by 70%. Although the actual premium depends on the city where the student resides, the average monthly premium is about 2,000 yen. This National Insurance covers 70% of the medical expenses for treatments for sickness or injury.
After joining this plan, students will receive the Insurance Card. When the student receives medical treatment for sickness or injury at a hospital/clinic, he/she must submit the Insurance Card to the receptionist and the insured student pay only 30％ of the medical expenses.
Please note that the National Health Insurance does not cover such areas as normal childbirth, traffic accidents (when the assailant is clearly known), general health check-up, immunization, plastic/cosmetic surgery, etc.
Even if you plan to join the Japanese National Insurance, it is still strongly recommended that you bring your own insurance which will cover the entire period of your stay in Japan, in case of high medical expenses such as unexpected surgery or long hospitalization.
If you are not covered with your own travel insurance, that means if you are in any accident during your traveling, that would not be covered. Also, medical repatriation or rescue expenses are not covered with National Health Insurance.
We again strongly recommend that you consult this with your parents and exchange coordinator.
For further information, please refer to the following PDF
PDF [National Health Insurance Handbook (Japanese_English)]
Liability Insurance (Mandatory)
Besides your medical insurance, in order to protect students from possible high compensation for damages, all international students in our program are required to join our mandatory liability insurance plan which covers up to 100,000,000 yen with a one-time 2,320 yen premium per semester.
Below are examples of what is covered by this mandatory liability insurance:
- When riding a bicycle, if you crash into a stopped car, and make a dent and/or scratch on the car;
- When in homestay, you accidentally damage something in the house;
- When in homestay, you lose a key and are asked to change all the locks in the house;
- When visiting your friend's house, you accidentally break an expensive ornament.