Information for Admitted Students

Items	Forms for download	Submission Deadline
a) Pledge/Agreement Form		12/20
b) Confidential Financial Questionnaire		12/20
c) Medical Information Form		12/20
d) Japanese Instructor’s Reference Form		12/20

Explanations of the documents:

• Pledge/Agreement Form
  Please read the Pledge/Agreement therein, and return it with your signature to confirm your acceptance of admission.
• Confidential Financial Questionnaire
  This document will also be submitted to the Ministry of Justice as part of your application for your COE. Please follow the instructions provided on the form.
• Medical Information Form
  This document must be completed by a physician.
• Japanese Instructor’s Reference Form
  If you intend to take a Japanese language course in the first semester and have taken or are currently taking a Japanese language course, please ask one of your teachers to complete the form. The information will be used to make course arrangements, and you will also be asked to take a placement test upon arrival.

Instructions on payments will be provided in our admission message.

Upon receipt of your COE, you need to apply for a student visa at a Japanese Consulate. The COE itself is NOT a visa (i.e., entry permit).

The designated arrival dates for the Spring semester of 2025 are: January 27-28 (Mon-Tue)
Please follow the instructions provided on the form.

Housing: Unless requested otherwise, you will be assigned to reside in our international student dormitory, GLOBAL COMMONS -YUI-. For more information on YUI, please visit:
https://www.kansaigaidai.ac.jp/asp/student-life/housing/yui/
Please contact us if you opt for other housing.

Course Registration: Information on course registration and academic requirements will be sent to you in December, 2024. If you need any academic related information before December, please contact us.

Insurance Requirements:
CGE transfer students must be covered by the following insurance policies that are valid for the entire period of stay in Japan.

• Japanese National Health Insurance (Mandatory)

  Non-Japanese residents with residence cards who will stay more than 3 months are required to join the Japanese National Health Insurance.

  This insurance is sponsored by the local government of a student's residence. Since the premium is based on the student's income in Japan in the previous year, most students in our program should be eligible for the "Standard Legally Reduced Amount" which reduces premiums by 70%. Although the actual premium depends on the city where the student resides, the average monthly premium is about 2,000 yen. This National Insurance covers 70% of the medical expenses for treatments for sickness or injury.

  After joining this plan, students will receive an insurance card. When the student receives medical treatment for sickness or injury at a hospital/clinic, they must submit the insurance card to the receptionist and the insured student pays only 30% of the medical expenses.

  Please note that the National Health Insurance does not cover such areas as childbirth, traffic accidents (when the assailant is clearly known), general health check-up, immunization, plastic/cosmetic surgery, etc.

  Even with the Japanese National Insurance, it is still strongly recommended that you bring your own insurance which will cover the entire period of your stay in Japan, in case of high medical expenses such as unexpected surgery or long hospitalization.

  If you are not covered with your own travel insurance and you are in any accident during your traveling, those expenses would not be covered. Also, medical repatriation or rescue expenses are not covered with the National Health Insurance.

• Liability Insurance (Mandatory)

  All transfer students in our program are required to join the mandatory liability insurance plan. This plan protects students from potential high compensation claims for damages, offering coverage of up to 100,000,000 yen. The premium is 3,560 yen per year, and students are required to enroll in this insurance for a total of two years.

• Medical Assistance Service Fee (Mandatory)

  The OSSMA service is designed to support students in managing their safety. Through this service, students can access medical assistance, including doctor appointments and translation services. Please note, OSSMA is not an insurance service, and medical costs such as hospital, examination, and counseling fees are the responsibility of the student. Cost is 1,980 yen per year. Students are required to enroll in the service for two years.

• Personal Accident Insurance Fee (Mandatory)

  The Personal Accident Insurance Fee provides benefits in the event of an accident while you are engaged in educational or research activities. The cost is 1,750 yen for two years.

Orientation for new students: All students are required to participate in the orientation sessions scheduled on January 29-31 (Wed-Fri), 2025. The first day of classes is scheduled on Monday, February 3 2025.